Sectors
Charities and non-profits
Every pound counts twice.
Energy and utilities management for charities and non-profits
Where a premises is used for a non-business charitable purpose, part or all of the supply may qualify for the reduced rate of VAT and relief from the climate change levy. The relief has to be claimed and the declaration has to be accurate, so we work out the qualifying proportion and prepare the declarations for you to sign.
Trustees need the reasoning, not only the price. We write each recommendation so it can be read at a meeting and filed afterwards, with every offer and its date on the file.
Shops, halls, offices and let space often sit under different arrangements. We record which supply belongs to which use before anything is priced, and query historic billing where a relief should have been applied and was not.
What we are usually handed
Reliefs not claimed
Where a premises is used for a non-business charitable purpose, part or all of the supply may qualify for the reduced rate of VAT and relief from the climate change levy. We work out the qualifying proportion and prepare the declaration for you to sign.
Where we fitWe work out the qualifying proportion and prepare the VAT and levy declarations for you to sign.
Decisions that go to a board
Trustees need the reasoning, not only the price. We write the recommendation so it can be read at a meeting and filed afterwards.
Where we fitWe write the recommendation so it can be read at a trustee meeting and filed afterwards.
Buildings held on mixed terms
Shops, halls, offices and let space often sit under different arrangements. We record which supply belongs to which use before pricing anything.
Where we fitWe record which supply belongs to which use before anything is priced.
What we do about it
Assess the qualifying proportion of each supply and prepare the VAT and levy declarations.
Write recommendations in a form that can go to a trustee meeting.
Register every supply, use and contract end date in one place.
Query historic billing where a relief should have been applied and was not.
Who we work withTrustees, chief executives, finance managers and premises volunteers.
What happens next
If you send us the details below, we run a short suitability check before anything is agreed.
Send the basics
Tell us the sector, the number of sites and what prompted the enquiry. Contract end dates and supply numbers help, but you do not need the full picture to start.
We check it sits within our scope
We confirm whether the work matches what we do and whether we have capacity to take it on properly. If it does not, we say so.
You receive a written brief
If it is suitable, we set out the work, the fee basis and the next steps in writing before any contract is signed.
You sign; we hold the supplier to account
Every supply contract stays in your name. We operate under a Level 1 Letter of Authority only, which means we cannot sign contracts on your behalf.
Questions we are asked here
By how the premises is used. We assess the non-business charitable use of the space, set out the proportion we consider qualifies and prepare the declaration for an authorised signatory to check and sign.
A supplier can usually correct a period in the past where the declaration should have applied, subject to their own limits and to HMRC rules. We raise the claim and keep the correspondence on file.
Yes. Each recommendation is written as a short paper: the offers received, the date, what we recommend and why, including where we are not recommending the cheapest offer.
Evidence
Each field below is published only once the figure has been checked against the source named beside it. Where a field reads as awaiting verification, we have not yet confirmed it and we will not state it.
| Field | Source | Status |
|---|---|---|
| Supplies under management in this sector | Internal contract register, counted at the stated date. | Awaiting verification |
| Meters with half-hourly data available | Data collector records for the supplies listed above. | Awaiting verification |
| Invoice validation coverage | Validation log, stated as a proportion of invoices checked. | Awaiting verification |
| VAT and levy declarations prepared | Declaration log for the period stated. | Awaiting verification |
- Hospitality and hotelsLong operating hours and kitchen and spa plant that make load look peaky.
- Restaurants and food serviceAwaiting copy.
- Leisure and stadiumsAwaiting copy.
- Offices and multi-let buildingsLandlord and tenant supplies, service charge recovery and letting standards.
- Retail groupsMany small supplies, frequent site changes and rolling contract end dates.
- Manufacturing and industrialHalf-hourly electricity, agreed capacity and reactive power charges.
- Public sector and educationProcurement rules, term dates in the load shape and reporting obligations.
- Care homes and residential estatesContinuous load, heat networks and metering of individual dwellings.