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Sectors

Public sector and education

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Energy and utilities management for public bodies and schools

A public body or a school has to be able to show how a decision was reached, not only what was signed. We record every offer with the date it was received and the supplier who made it, and we write the recommendation down before anything is signed, including the reason where we do not recommend the cheapest offer.

Some supplies are already committed to a framework or an aggregated arrangement. We say plainly where we can help and where the existing route already covers the supply.

Load in an education estate drops for long periods and then returns. We price from the actual shape across term and holiday periods rather than a flat annual figure, and hold statutory reporting and certificate dates against each site.

Day one

What we are usually handed

Where the load tends to hide at a public sector and education site, and where we fit once we see it.

  • A decision that has to be evidenced

    Every offer, the date it was received and the reason for the recommendation need to be on file. We write the recommendation down, including where we do not recommend the cheapest offer.

    Where we fitWe record every offer with its date and write the reasoning down before anything is signed.

  • Frameworks and existing routes to market

    Some supplies are already committed to a framework or an aggregated arrangement. We say plainly where we can help and where the existing route already covers it.

    Where we fitWe say plainly where we can help and where the existing route already covers the supply.

  • Term dates and holiday periods

    Load in an education estate drops for long periods and then returns. We price from the actual shape rather than a flat annual figure.

    Where we fitWe price from the actual load shape across term and holiday periods rather than a flat annual figure.

What we do about it

  • Record every offer with the date, the supplier and the rate, and keep the file complete.

  • Set out the reasoning for each recommendation in writing before anything is signed.

  • Hold statutory reporting and certificate dates against each site.

  • Work with existing frameworks where they already serve the supply.

Who we work withBusiness managers, estates and facilities leads, finance officers and trustees or governors.

Simple steps

How to reduce energy use in public sector and education

Practical steps you can take yourself, from habits that cost nothing to decisions best made with metered data. Pick a stage, then open a step to see why it matters.

No cost, this week

Changes to habits and settings.

  1. Load the term and holiday calendar into the heating controls, so closed buildings are not heated.

  2. Add classrooms, offices and IT suites to the caretaker's or last person out checklist.

  3. Over-heated rooms lead to windows opened with the heating still on. Agree a target temperature for each type of room.

Before anything is agreed

What happens next

If you send us the details below, we run a short suitability check before anything is agreed.

  1. Tell us the sector, the number of sites and what prompted the enquiry. Contract end dates and supply numbers help, but you do not need the full picture to start.

  2. We confirm whether the work matches what we do and whether we have capacity to take it on properly. If it does not, we say so.

  3. If it is suitable, we set out the work, the fee basis and the next steps in writing before any contract is signed.

  4. Every supply contract stays in your name. We operate under a Level 1 Letter of Authority only, which means we cannot sign contracts on your behalf.

Questions we are asked here

The file holds every offer with its date, supplier and rate, and the written reasoning for the recommendation. It is assembled as the tender runs rather than afterwards.

Sometimes not, and we will say so. Where a framework covers a supply well we leave it there, and concentrate on the supplies outside it, on invoice validation and on the compliance dates.

From the half-hourly or interval data across a full year, so term-time and holiday periods are priced as they occur rather than averaged into one annual figure.

Further reading

The Series

Other settings

All sectors

Proof

What we have delivered, and who checks our work.

Each figure below is taken from our evidence record and has a full case study behind it.

  1. £206,000a year saved on procurement

    Read the case study: Michels and Taylor

  2. £161,000a year saved on gas, about £483,000 across a three-year term

    Read the case study: Broadening Choices for Older People

  3. Group rates10 per centlower than the previous brokered prices

    Read the case study: Roam

Checkable with the issuing body

All case studiesThe full evidence record

Tell us what you have been handed

Send us the latest full invoice for each meter and sign a Letter of Authority. We will complete a full review and feed back our findings and the available options.

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